5 Ways AI can Boost Daily Productivity

As we've all heard, Artificial Intelligence (AI) is no longer just for tech giants or large companies — it’s a powerful tool that small organizations of all types need to use to increase sales, streamline operations, save time, and improve efficiency. Whether you’re managing finances, marketing, or customer service, AI can help you work smarter, not harder.

I train business owners on how to leverage AI effectively. Here are five ways I'm seeing AI enhances their daily productivity:

1. Automating Administrative Tasks

AI-powered tools can handle repetitive tasks like reviewing documents or spreadsheets, scheduling meetings, managing emails, and organizing documents. Virtual assistants like ChatGPT or Google Assistant can draft emails, set reminders, and even summarize reports, freeing up valuable time for strategic work.

2. Enhancing Customer Service with AI Chatbots

AI chatbots can provide instant responses to both your staff or to customers directly, reducing wait times and improving satisfaction. Platforms like Zendesk AI or Drift can automate responses, answer FAQs, and even process orders, allowing business owners to focus on more complex customer interactions.

3. Optimizing Marketing Efforts

AI-powered marketing tools such as HubSpot AI, Canva’s Magic Write, as well as ChatGPT, Copilot, and Google Gemini, are capable of creating captivating content, analyzing customer behavior, and tailoring marketing campaigns. Additionally, AI can automate social media posts and email marketing, maintaining steady interaction with your audience.

4. Improving Financial Management

Spreadsheets have become more powerful than ever, as we are all capable of being Excel experts with the assistance of AI. Additionally, AI-powered accounting software such as QuickBooks AI and Xero can automate bookkeeping, track expenses, and generate financial reports. AI can also offer predictive analytics to aid business owners in making informed financial decisions and avoiding cash flow problems.

5. Boosting Productivity with AI-Powered Insights

Engaging in any of the aforementioned activities on its own will elevate your ability to generate gains. Additionally, AI tools such as Notion AI and Microsoft Copilot can evaluate work patterns and offer suggestions for enhancing efficiency. AI can assist in prioritizing tasks, automating workflows, and even providing insights on optimizing team collaboration.

Learn How to Use AI in Your Business

Through the workshops and the micro-credential course I conduct at Trent University, I aim to assist individuals by teaching small business owners how to incorporate AI into their everyday activities. Whether just beginning with AI or seeking to enhance AI strategies, my training sessions offer practical guidance to help you optimize productivity.